PRIVACY
Privacy Policy
How Space Accounting collects, uses and protects your personal information.
Who we are
Space Accounting provides accounting and tax services to individuals, sole traders and small businesses in the UK.
Space Accounting is responsible for the personal information we collect and use in connection with enquiries and the services we provide.
If you have any questions about this Privacy Policy or how your personal information is handled, you can contact us at
Information we collect
We may collect personal and business information when you contact us, complete a form on our website, submit an enquiry through social media, become a client or otherwise communicate with us.
This may include:
• your name
• email address and telephone number
• business name and business structure
• approximate annual turnover
• information about the accounting or tax services you are interested in
• information you provide in your enquiry or correspondence
• information required to provide accounting and tax services if you become a client
Please do not include sensitive personal or financial information in the website contact form unless it is necessary for your enquiry.
How we use your information
We may use your personal information to:
• respond to enquiries
• assess how we may be able to help you
• provide quotations and information about our services
• arrange consultations
• provide accounting and tax services to clients
• communicate with clients about their accounts and tax affairs
• maintain appropriate business and accounting records
• comply with legal, regulatory and professional obligations
• protect our business and prevent fraud or misuse of our services
We do not sell your personal information.
Our lawful basis for processing
Under UK data protection law, we must have a lawful basis for processing your personal information. Depending on the circumstances, we may rely on:
Contract — where processing is necessary to provide services you have requested or to take steps before entering into an agreement with you.
Legal obligation — where we need to process information to comply with legal, regulatory or professional requirements.
Legitimate interests — where it is reasonably necessary to operate and protect our business, respond to enquiries and communicate with clients or prospective clients, provided those interests do not override your rights.
Consent — where we have specifically asked for your consent. Where we rely on consent, you may withdraw it at any time.
Who we share information with
We do not sell or rent your personal information.
Where necessary, information may be shared with trusted service providers and professional or regulatory bodies involved in operating our practice or providing services to you. This may include accounting and bookkeeping software providers, IT and cloud service providers, HMRC, Companies House and other professional advisers or authorities where required.
We only share information where there is a legitimate reason to do so and where appropriate safeguards are in place.
How long we keep your information
We keep personal information only for as long as necessary for the purpose for which it was collected and to meet our legal, regulatory and professional obligations.
Records relating to accounting and tax services may need to be retained for longer periods where required by law, HMRC requirements or professional obligations.
Information relating only to an enquiry that does not result in an ongoing client relationship will not be retained longer than reasonably necessary.
Cookies and website analytics
Our website uses essential cookies required for the website to function and, with your consent, analytics cookies provided through Google Analytics to help us understand how visitors use the website.
Non-essential analytics cookies are only used based on your cookie preferences. You can accept, decline or manage your preferences through the cookie banner available on our website.
For more information about the cookies we use and how to manage your preferences, please see our Cookie Policy.
Your data protection rights
Under UK data protection law, you may have rights in relation to your personal information, including the right to:
• ask for access to your personal information
• ask us to correct inaccurate or incomplete information
• ask us to delete your personal information in certain circumstances
• ask us to restrict the processing of your information in certain circumstances
• object to certain types of processing
• request the transfer of your information in certain circumstances
• withdraw consent where processing is based on consent
These rights are not absolute and may depend on the circumstances and our legal or regulatory obligations.
If you would like to exercise any of these rights, please contact iwona@space-accounting.co.uk.
How to contact us
If you have any questions about this Privacy Policy, how we use your personal information or would like to exercise your data protection rights, please contact:
Space Accounting
Email: iwona@space-accounting.co.uk
How to complain
If you have concerns about how we use your personal information, please contact us first so that we have an opportunity to address your concerns.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK regulator for data protection.
Further information is available from the Information Commissioner’s Office.
Last updated: September 2026
